The Manual PD Checker workflow automates the quality control process by retrieving order details from Monday.com using a pulse ID. It evaluates whether a measurement service is attached to an order and routes the data through specific sub-zaps to update Property Data (PD) scores and check for secondary orders.

Workflow Architecture

The workflow uses a branching logic based on the presence of a measurement service.

flowchart TD
    A["Webhook Trigger (Pulse ID)"] --> B["Get Monday.com Column Values"]
    B --> C{"Has Measurement Service?"}
    
    C -- "Yes" --> D["Path A: Call PD Checker Sub-Zap"]
    D --> F["Update PD Score & 2nd Order"]
    
    C -- "No" --> E["Path B: Check for 2nd Orders Only"]
    E --> G["Update 2nd Order Status"]
    
    F --> H["1-Minute Delay"]
    G --> H
    
    H --> I["Python Cleanup Script (Reset Button)"]

How the workflow operates

When triggered, the Zap performs the following sequential actions to process the order and update your Monday.com board.

1. 1

   Catch the Webhook

   The workflow begins when it receives a webhook containing the pulseId of the Monday.com item.

2. 2

   Retrieve Order Details

   Using the pulseId, the Zap queries the 🏠 Orders board to retrieve all relevant column values, including the Address, Site ID, Order ID, Client Name, and Measurement status.

3. 3

   Evaluate Branching Logic

   The workflow checks the "Measurement" column and routes the item down one of two paths (see the comparison table below).

4. 4

   Execute Sub-Zap

   Depending on the path, the workflow passes the collected data to a Sub-Zap to calculate the PD Score or check for secondary orders.

5. 5

   Update Monday.com

   The results from the Sub-Zap are written back to the Monday.com board. The action column is temporarily marked as Done 🟢.

6. 6

   Reset the Trigger Button

   After a 1-minute delay, a custom Python script runs to clear the action column, resetting the manual trigger button so it can be used again if needed.

Branching Paths

The workflow branches based on whether the order includes a measurement service.

Automated UI Cleanup

To provide a seamless experience in Monday.com, the workflow automatically resets the manual trigger button after processing.

After a 1-minute delay, the workflow executes a Python script. The script includes an intentional 8-second buffer to guarantee that the Sub-Zap has completely finished posting the PD Score and 2nd Order data to the board before the UI is cleared.

import requests
import json
import time

# --- 1. CONFIGURATION ---
api_key = input_data.get('api_key')
item_id = input_data.get('item_id')
board_id = 7932413985 
action_col = "color_mm19bvt6" 

headers = {
    "Authorization": api_key,
    "Content-Type": "application/json",
    "API-Version": "2023-10"
}

# --- 2. THE 8-SECOND PAUSE ---
# We wait here to ensure the Sub-Zap's "Update Item" has finished 
time.sleep(8)

# --- 3. PASS 1: Set to "Done 🟢" ---
done_val = json.dumps({"label": "Done 🟢"})
query_done = f'mutation {{ change_column_value(item_id: "{item_id}", board_id: {board_id}, column_id: "{action_col}", value: {json.dumps(done_val)}) {{ id }} }}'
requests.post("https://api.monday.com/v2", json={'query': query_done}, headers=headers)

# --- 4. SHORT BUFFER ---
time.sleep(2)

# --- 5. PASS 2: Clear the Status ---
clear_val = json.dumps({"label": None})
query_clear = f'mutation {{ change_column_value(item_id: "{item_id}", board_id: {board_id}, column_id: "{action_col}", value: {json.dumps(clear_val)}) {{ id }} }}'
requests.post("https://api.monday.com/v2", json={'query': query_clear}, headers=headers)

Frequently Asked Questions