This automation seamlessly connects your Matterport notifications to your Monday.com workspace. It monitors your inbox for "ready to view" emails, extracts the property address, and automatically checks off the corresponding order in your Monday.com board.

flowchart TD
    A["Gmail: Matterport Email"] --> B["Extract Address from Subject"]
    B --> C["Normalize Address (e.g., ST to Street)"]
    C --> D{"Search Monday.com Orders"}
    D -- "Match Found (within 5 days)" --> E["Update Order to Checked"]
    D -- "No Match / Outside Date" --> F["Skip Update"]

How the automation works

The workflow runs entirely in the background using a series of automated steps to ensure high accuracy when matching emails to your orders.

1. 1

   Monitor Gmail

   The system constantly watches your connected Gmail account for messages from no-reply@matterport.com that contain the phrase "is ready to view" in the subject line.

2. 2

   Extract and clean the address

   When an email arrives, the automation isolates the property address from the subject line. It removes extra text (like the "is ready to view" portion) and trims away any accidental spaces or commas.

3. 3

   Normalize abbreviations

   Because addresses are often typed differently (e.g., "Main St" vs. "Main Street"), a custom script standardizes the address to ensure a perfect match in Monday.com.

4. 4

   Find and verify the order

   The system searches your 🏠 Orders board in Monday.com for the cleaned address. It applies strict validation rules to ensure it updates the correct item.

5. 5

   Update Monday.com

   Once the exact match is verified, the automation automatically updates the relevant status checkbox on the Monday.com order.

Smart matching logic

To prevent accidentally updating the wrong property—especially if you visit the same address multiple times a year—the automation uses a strict validation process before making any changes.

Address normalization

To maximize the chances of finding a match, the automation automatically expands common street abbreviations into their full words and converts everything to Title Case (e.g., 8 BAIR CIR becomes 8 Bair Circle).

Here are the abbreviations the system automatically translates:

If you need to audit or adjust this logic, the underlying Python script uses a simple dictionary for these replacements:

# Expanded list of abbreviations
abbreviations = {
    "ST": "STREET", "RD": "ROAD", "AVE": "AVENUE", "DR": "DRIVE", 
    "LN": "LANE", "CT": "COURT", "CIR": "CIRCLE", "BLVD": "BOULEVARD",
    "PL": "PLACE", "TER": "TERRACE", "PKWY": "PARKWAY", "WAY": "WAY",
    "HWY": "HIGHWAY", "TRL": "TRAIL", "HTS": "HEIGHTS"
}

Troubleshooting

If you notice a Matterport email arrived but your Monday.com board didn't update, check these common scenarios: